Electronic Document Administration System

EDAS, an enterprise software package, is one of our Electronic Document Management Solution which mainly organizes and manages different kinds of digital documents within an enterprise. This is our product born from our fifteen-year experience in document management systems development. The current widespread usage of web-based applications allows an enterprise and its users to create or capture documents in electronic form, as well as archive, edit, view, print, process, and manage documents in image, video, audio, or in full-text format.

EDAS provides a single transparent view of multiple databases and supports scanners for document capture, printers for creating hard copies and storage devices such as hard disks, MO disk, and jukebox. EDAS is multi-tiered architecture, composed of clients-tier, web-tier, component-tier and enterprise information system tier for managing the application and the databases that contain the documents. EDAS is designed and developed as a client-server program as well as a web-based program, so as to make full advantageous use of specific features.

Six special services of EDAS

  • User Interface designed to empower the end-user : users can create both private and departmental cabinets, setting access rights appropriate to each cabinet.
  • Repository service for configuring cabinet structure, user access rights, media back-up and security.
  • Document Archival and Retrieval service for scanning and searching documents from the system. Three methods of indexing, namely, meta-data, index data, and full-text data, can be used for document management.
  • Document Manipulation module for handling image and digital files processing.
  • Security a composition of various access rights such as user level (roles and rights), cabinet level access rights, document level access rights and image level access rights. Digital Signature is an optional feature for enhanced security.
  • Web Service for wider implementation (sharing) of digitized documents and images, providing other legacy (web-application) systems with access to documents stored in EDAS.

Product Uniqueness

EDAS has incorporated the following high technologies:

  • OCR technology in web-based application.
  • Digital Signature, encryption and decryption using PKI technology for XML data exchange.
  • Web service integration technology for add-on image processing features
  • User-defined search forms and reports
  • Full-text search and Global search for full-text data
  • Store and retrieve report in PDF, full-text search in report contents

Technology and Methodology

We use the following standards and technologies in our product:

  • Web-base OCR Technology and Adaptive Document Recognition Technology.
  • Digital Signature, PKCS#7, PKCS#11, PKCS#12, Digital Certificate (X.509), PKI Smart Card, Asymmetric Encryption/Decryption, Symmetric Encryption/Decryption
  • XML (Base 64, Encode, XSD)
  • Web Service, SOAP, WSDL
  • Digital file (TIFF, JPEG, PDF, MS-Office)
  • Oracle Full-text Search Technology
  • Multi-table Search Technology

Value to Public and Private Sectors

EDAS customers include both the public and the private sectors that handle high volumes of documents and business-related forms. EDAS promotes efficient and secure archival and retrieval of large amounts of documents, with its application of auto-indexing via OCR technologies – Dynamic OCR, User Template and Form Template, and data security via Digital Signature and PKI technology.

External systems can also seamlessly make use of EDAS document archival and retrieval capabilities via its Web Service module, thereby increasing value to and saving development time for those systems.

Our 15 years experience in developing document management systems has led us to focus on efficient and flexible retrieval methods such as full-text retrieval and multi-cabinet retrieval, to make things simple and transparent for EDAS users.

EDAS is comprised of standard tools and features for robust electronic document management. The aforementioned features and enhancements promote a wider range of use for EDAS applications in organizations.

At present, we have a number of EDAS users from the 6 public and 2 private sectors.

User Interface